Lead engine for Tim's Outdoor Services

Find it. Check it. Send it. Get paid.

Tim, this runs every week on its own. It finds businesses and builders who need landscaping soon, checks them, emails them in your name, and hands you only the ones who answer. My cut is tied to each lead, so you only pay when a job comes in.

The whole thing on one line

1FindPublic records show who is building, buying or opening.

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2CheckThree automatic tests throw out weak leads.

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3SendAn email goes out in your name with a tracked phone number and reply address.

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4You talkOnly people who reply or call reach you. You quote and do the work.

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5SplitThe deposit is paid through one link. My 10% comes out on its own.

Runs by itselfYouMoney

Finding them

Where good leads hide

The trick is catching people at the moment they need a landscaper and don't have one yet. ★ marks the best ones.

★ A builder's first permit in the countyCompare each new permit to past years. A builder name that has never shown up before is new here and has no local crews lined up.

★ Newly registered home buildersMaryland makes home builders register with the state. A fresh registration or a new "homes" or "construction" company filing means a builder still picking who he works with.

★ Builders with several permits at onceThree or more houses in a month means steady repeat work and a builder who needs help keeping up.

Site plans at the planning commissionMeeting agendas list commercial projects months before a shovel hits dirt. Earliest signal there is.

Commercial properties that just soldNew owners fix the place up and often replace the old landscaper within the first few months.

New tenants moving inSign permits, interior build-out permits and liquor license hearings all say a business is opening at that address soon.

Weed and overgrowth violationsA county notice for an overgrown commercial lot is an owner who has to hire someone now.

Reviews that complain about the outsideGoogle reviews saying "overgrown," "muddy lot" or "run down" point to an owner losing customers over it.

Timing a builder

The permit date tells the system when to reach out. Too early and they forget. Too late and they've hired someone.

Permit issuedLead is created and filed.

FoundationToo early. Wait.

Framing and roofSend the email. They're lining up finishing crews now.

Siding and drywallFollow up. Last good window.

Final inspectionToo late for this house. Pitch the next one.

Checking them

How a lead gets checked

Every record has to pass three tests. Nothing goes out under your name unless it passes all three. Numbers are an example week, not a forecast.

500records pulled this weekpermits, sales, filings, agendas, violations

90Test 1: Rulesin your area, business or builder, big enough job, not a duplicate, not on the do-not-contact list

30Test 2: Proofbusiness is real and open, phone and email work, address matches the record

12Test 3: Second opiniona separate AI pass tries to argue the lead is bad. Only leads that survive go out.

3reply or callthese reach you

It gets smarter. Every reply, walk-through and won job feeds back into the scoring. Sources that never turn into work get dialed down automatically.

Keeping it fair

How every lead stays tracked

Each lead is tracked from the first email to the deposit, so neither of us has to keep score or argue about which jobs count.

1 of 4One tracked channelEmails go from a dedicated address. The phone number in them is a tracking number that forwards to your cell. Every reply and call is logged with a date and the lead's name.

2 of 4Every lead is registeredEach business gets an ID and a timestamp the moment it's contacted. Our agreement says any job with a registered business in the next 12 months counts.

3 of 4Money runs through one linkYou send the quote and take the deposit through the tool. My 10% splits off at payment, so there's no bill from me and nothing to chase.

4 of 4Automatic check-ins60 days after a walk-through, the system emails the customer asking how the job went and for a Google review. It keeps the lead list accurate and builds your reviews.

Customer pays depositCard or bank, from the quote link.

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Payment toolSplits it the moment it clears.

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90% to youLands in your bank account.

10% to TylerSame day. No invoice.

One thing you do. Tap a status on each lead: called, quoted, won or dead. New leads keep coming as long as the old ones are marked.

Getting it built

Build it in three steps

Start small, prove it gets you a job, then add the parts that make it run alone.

Step	What gets built	What it proves
1. Finder	Weekly pull of permits and property sales. New-builder detection. The three tests. Leads logged with IDs.	The data produces leads worth calling.
2. Sender	Outreach emails in your name, tracking phone number, reply inbox, follow-ups, lead cards texted to you, status buttons.	Strangers answer.
3. Money	Quote and deposit link with the automatic 90/10 split. Customer check-in emails. A weekly summary.	Nobody has to send or chase a bill.

Who does what each week

The systemFinds, checks, emails, follows up, logs calls, splits payments, reports.

YouAnswer replies, walk the site, quote through the link, do the job, tap a status button.

TylerKeeps the system running and fixes anything that looks off.

Things to settle first

Your sign-off	Emails go out under your business name, so you approve the wording once and give a real mailing address for the footer. Each email has a way to say "no thanks," and those names are never contacted again.
Signed agreement	One page: 10% of the first job, 5% of repeat work for 12 months, the registered-lead rule, quotes go through the link. No job, no fee.
Email only, no texts	Mass texting strangers carries fines of $500 to $1,500 a message. The system texts you, never prospects.
Business jobs only	Maryland requires a license to sell home improvement work on houses. The system sticks to commercial and builder work unless the state says a marketing cut is fine.
Where it starts	Carroll County first. Howard and Frederick get added once I confirm how each county publishes its records.
Costs	Nothing up front. Card processing fees come out of each payment, the same as any card sale.